Image showing a graphic of the performance evaluation cycle for non-teaching evaluations with the text, "Due March 7: Employee signature. Employees: Review evaluation, add additional/final comments, and electronically sign and submit evaluation" with the WSU MyPerformance logo.

The 2022-23 annual non-teaching employee performance evaluations are now accessible for employee signatures beginning Wednesday, March 1, provided that their manager has submitted their manager review rating in myPerformance.

Employees should log into myPerformance then electronically sign and submit their 2022-23 evaluation by 11:59 p.m. Tuesday, March 7.

For more information (including myPerformance training, quick reference guides, and other resources) go to wichita.edu/myPerformance.

Helpful Hints:

  • Progress through each page of the evaluation and select “save” then “submit” on the final summary page for the evaluation to be able to progress to the next phase of the cycle Wednesday, March 8 for manager signature
  • Need a copy of a past performance evaluation? Check the box that says, “Show completed and expired tasks,” then “search.”  Select the desired evaluation and “print/save to PDF.”

myPerformance training is available as an online module through myTraining and includes a condensed “myTraining for employees” version.

What is the 1095-C, and why is it needed?
The Affordable Care Act requires employers to provide an annual statement to all employees who are eligible for insurance coverage, describing the insurance available to them. This includes employees who decline to participate in the offered insurance coverage. The IRS created form 1095-C to serve as this statement.

What is on the 1095-C?
The 1095-C identifies the employee, the employer, which months during the calendar year the employee was eligible for coverage and the cost of the cheapest monthly premium the employee could have paid under that plan.

The 1095-C can now be accessed by logging into the SEHP Member Administration Portal, under forms, tax forms.

What do you do with the 1095-C?
The 1095-C does not need to be sent in with the income tax return, however employees will need the information on the 1095-C to verify that they and their family had insurance coverage for each month during the calendar year. This form needs to be kept with other tax documents.

Image showing a graphic and text with the performance evaluation cycle for non-teaching evaluations.

The 2022-23 annual non-teaching employee performance evaluations are now accessible for managers to complete the manager review step of the myPerformance evaluation cycle. The manager review should be completed by 11:59 p.m. on Tuesday, Feb. 28.

The 2022-23 review period began March 1, 2022 and ends on Feb. 28, 2023. Managers should first provide summary comments for expectations, competencies and goals then select ratings for all competencies. Managers can progress through each page of the evaluation and select save then submit on the final summary page for the evaluation to be able to progress to the next phase of the cycle on March 1. Managers should then meet with their employees to review and provide a copy of evaluation.

NOTE: The first step of the evaluation cycle, planning, for your 2023-24 direct reports evaluations should now be accessible to managers through myPerformance. This is available to allow managers to meet with their direct reports to discuss both the current end-of-review (2022-23 manager review) and the upcoming begin-of-review (2023-24 planning) at the same time, if desired. The 2023-24 review period for planning expectations, competencies and goals begins March 1, 2023 and ends on Feb. 29, 2024.

Helpful hints:

  • Managers have unlimited access to update and edit content in myPerformance for the 2022-23 direct report evaluations until the employee signature step begins on March 1 provided that the manager has submitted their manager review by Feb. 29. Direct reports will not have access their evaluation to complete the employee signature step (March 1-7, 2023) until the manager review step has been submitted.
  • Progress through each page of the evaluation and select save then submit on the final summary page for the evaluation to be able to progress to the next phase of the cycle on March 1 for employee signature.
  • You will continue to have access to your direct report evaluations throughout the month of February to edit content (even after selecting submit).
  • Managers can add co-planners during this step. A co-planner is someone who has managed a portion of the employee’s work assignment during the evaluation period.
  • Need a copy of a past performance evaluation? Check the box that says, “show completed and expired tasks,” then “search.” Select the evaluation and you’ll have to option to print/save to PDF.

myPerformance training is available as an online module through myTraining and includes a condensed “myTraining for managers” version.

HealthQuest logo

Employees enrolled in 2023 coverage through the State Employee Health Plan can earn a premium discount worth $480 annually and HSA/HRA rewards dollars up to $500 per year just by participating in and logging healthy activities throughout the year.

Take advantage of February HealthQuest events:

  • 2023 HealthQuest program overview video & quiz: You can earn five credits for watching this video and completing the short quiz.
  • Learning modules: You can earn up to 10 credits by completing on-demand learning modules in the HealthQuest portal. There are many different topics to choose from.
  • EAP on-demand trainings: You can earn up to 10 credits combined by completing EAP on-demand trainings that you can access through the HealthQuest portal and attending EAP webinars (max one credit per day).
  • Marathon Health chronic condition management programs: You can earn up to 10 credits by participating in and completing the criteria of the Marathon Health chronic condition management programs to earn five credits each toward your program goal.
    • Diabetes self-management, education and support program (DSMES) (five credits).
    • Healthy Hearts program (five credits).

Take advantage of some of the on-demand and online options to earn HealthQuest credits:

As part of the Marathon Health HealthQuest portal, the Healthwise portal offers tons of information about 26 topics providing a basic overview along with any medical testing and treatment options available for each topic. Check out Healthwise here.

We’ll be publishing upcoming events each month, but if you’d like to plan in advance, check out all currently scheduled HealthQuest events.

Access the HealthQuest portal and start earning your points today.

New HealthQuest vendor: Marathon Health.

Employees enrolled in 2023 coverage through the State Employee Health Plan can earn a premium discount worth $480 annually, and HSA/HRA rewards dollars up to $500 per year, just by participating and logging healthy activities throughout the year.

HealthQuest by Marathon is a program that rewards State of Kansas Employee Health Plan (SEHP) participants for completing activities that promote physical, mental and emotional wellness. HealthQuest provides two incentive programs, which may vary depending on the SEHP plan in which you are enrolled.

Many of the activities available for incentive program participation are simple: get an annual Well Man or Well Woman exam, go for an annual eye exam, and go to the dentist twice per year. In addition, guided online workshops, real-life wellness challenges and simple webinars are just a few ways to earn points and support healthy lifelong habits!

Take advantage of some of the On-Demand and online options to earn HealthQuest credits.  

  • 2023 HealthQuest program overview video & quiz: You can earn five credits for watching this video and completing the short quiz.

Learning modules: You can earn up to 10 credits by completing on-demand learning modules in the HealthQuest portal. There are many different topics to choose from.

EAP on-demand trainings: You can earn up to 10 credits combined by completing EAP on-demand trainings that you can access through the HealthQuest portal and attending EAP webinars (max one credit per day). 

Marathon health chronic condition management programs: You can earn up to 10 credits by participating in and completing the criteria of the marathon health chronic condition management programs to earn five credits each toward your program goal.

Diabetes Self-Management, Education and Support program (DSMES) (five credits)

Healthy Hearts program (five credits)

They will be publishing upcoming events each month, but if you’d like to plan in advance, check out all currently scheduled HealthQuest events.

Graphic of myPerformance evaluation cycle emphasizing the Self-Evalution step. Employee Self-Evaluation due Jan. 31. Provide input about your job perfomance and accomplishments for the year. Save and submit on the summary page. wichita.edu/myperformance

Non-teaching employees now have access to their annual myPerformance self-review. This opportunity allows employees to provide their input on job performance and accomplishments since the beginning of the current review period that started March 1, 2022.

Employee self-evaluations are due in myPerformance by 11:59 p.m. Jan. 31. Employees can access myPerformance by logging into myWSU and selecting the myPerformance link found under the faculty/staff tab.

For more information, including myPerformance training, quick reference guides and other resources, visit the myPerformance homepage.

Helpful myPerformance hints:

  • Employees have unlimited access in myPerformance to update and edit content in their self-review until automatic rollover to their manager for the manager review step that begins on Feb. 1.
  • Submit after saving every update on a myPerformance evaluation. Employees will still have access to evaluations throughout the remainder of January even if it is already submitted. Just checkmark the small box that says, “show completed and expired tasks” to view them.
  • Need a copy of a past performance evaluation? Checkmark the small box that says, “show completed and expired tasks,” then “search.” Select the evaluation requested and select the option to print/save to PDF.
  • myPerformance Training is available as an online module through myTraining and includes a condensed “myTraining for employees” version.

Human Resources knows many faculty and staff are curious to hear about the next steps related to the fiscal year 2024 pay cycle (aka market-based compensation).

HR has been diligently reviewing all the stakeholder feedback it received last fall, analyzing the data and outcomes of the initial implementation, and reviewing recommendations for enhancements to the program with various university leaders.

HR anticipates being able to share more details in the near future. In the meantime, it thanks faculty and staff for their patience as they work collaboratively to make improvements.

W-2 graphic element

2022 electronic W-2s are now available in the State of Kansas Employee Self-Service Portal (ESS) for State of Kansas employees.

Employees are encouraged to consent to receive W-2s electronically. Instructions for completing the consent are detailed by clicking this link.

If you experience issues when trying to complete your W-2 consent, try a different web browser such as Mozilla Firefox or Google Chrome.

For assistance with the State of Kansas Employee Self-Service Portal passwords,  please call the State of Kansas Help Desk at 785-296-1900 or 866-999-3001.

For employees receiving a printed W-2, the form will be printed and mailed by the end of January 2023. 

To help you plan time off and work schedules throughout the year, below are the designated holidays for 2023.

Holidays for State of Kansas employees are designated on an annual basis by the governor of the State of Kansas and the Kansas Board of Regents for eligible employees.

The following dates have been designated as paid holidays for all departments of Wichita State for the 2023 calendar year. This information is available online at any time.

  • Discretionary Day *
  • New Year’s Day (Observed) — Monday, Jan. 2
  • Martin Luther King, Jr. Day — Monday, Jan. 16
  • Memorial Day — Monday, May 29
  • Independence Day — Tuesday, July 4
  • Labor Day — Monday, Sept. 4
  • Veterans Day — Friday, Nov. 10 (Classes are in session on this day.)
  • Thanksgiving Day — Thursday, Nov. 23 and Friday, Nov. 24
  • Christmas Day — Monday, Dec. 25

* The discretionary day must be used during the payroll calendar year. For 2023, it must be utilized between Dec. 25, 2022, and Dec. 23, 2023. This paid leave benefit is used for observance of a holiday, family event or another special day. Employees who work a Monday through Friday schedule should plan to use their discretionary day on or before Friday, Dec. 22, 2023.

Employees will not be paid for the discretionary day in lieu of taking the time off, and the banked hours expire at the end of each payroll year. Employees will use standard leave request procedures to seek leader approval in advance of taking the discretionary day.

The 2023 Winter Closedown period has not yet been developed and approved by university leadership.  Once that has been completed, the schedule will be communicated to ensure all employees can manage their time off appropriately.

Are you working remotely? Do you plan to work remotely? Do you plan to hire someone who will work remotely? Then be sure to read on for important information about the university’s remote work policy and process.

To provide the opportunity for work / life balance, job satisfaction and a more inclusive workplace, the university supports a variety of flexible work arrangements. Remote work is one type of flexible work arrangement where an employee is approved to work at an alternate work location for a designated period of time. 

If an employee is working remotely or wants to work remotely, the employee should first reach out to their direct supervisor for authorization.

After receiving the initial approval, additional approval will be required if:

  • The employee is seeking to work outside the State of Kansas for at least 30 consecutive days; or
  • The employee is seeking to work outside of the United States for any period of time; or
  • The employee is on a visa and the proposed alternate work location is different from the approved employee’s assigned worksite listed on the employee’s visa application.

If any of the above circumstances are applicable, employees must submit a remote work request through the University’s Online Request Portal.

All remote work requests must be submitted via the university’s Online Request Portal at least 30 days prior to the start of the remote work arrangement, or as soon as possible if a 30-day notice is not possible. If you are currently working remotely and have not previously submitted a remote work request via the online form, you must do so immediately.

Leaders should not make the final determination on the remote work arrangement until after they have received additional information from their HR Business Partner.

Employees do not need to submit a remote work request if:

  • The remote work is being performed within Kansas (regardless of the length of time of the arrangement); or
  • The remote work is being performed within the United States for less than 30 days.

Leaders who have remote work requests that do not need to be submitted through this process should follow the university procedure outlined on the flexible work arrangement website under “Approval for Flexible Work Arrangements.”

This process is not intended to disrupt an employee’s work or prevent an employee from working remotely. Rather, this process is in place to ensure that the university and leaders have the information needed to comply with all wage and hour, payroll, tax, immigration, export, cybersecurity and other federal and state employment laws and related security concerns.

Employees should not submit a remote work request if they have not discussed the arrangement with their leader first.

Remember, remote work is a privilege, not a right. Remote working arrangements will only be available to employees who follow all university processes and procedures and cannot start until after they have received the proper level of approvals (including the direct leader). Each remote work arrangement is different and may be subject to additional restrictions with regard to access and use of university networking and email systems, equipment and facilities.

Any questions related to the remote work process or flexible work arrangement process should be directed to your assigned HR Business Partner.