Category: Human Resources

The 2025 fiscal and academic year annual appointment notices are now available online and will not be printed and distributed to departments. Please log in and acknowledge your appointment notice by the Saturday, Aug. 31 deadline.

Note that University Support Staff (USS) and non-benefit-eligible employees (students, lecturers and temporary employees) are not subject to the annual appointment notice process.

Therefore, Unclassified Professionals (UP) and faculty can view, electronically acknowledge and print their 2025 appointment notice through myWSU:

• myWSU (Chrome is the preferred browser.)
• Faculty/Staff tab
• Human Resources links
• Notice of appointment (You may need to clear the browser cache to see the link.)

The 2025 appointment notices will be available to view, electronically acknowledge, print and revisit through Aug. 31. Due to the sensitive nature of this data, always close the browser to protect privacy.

Contact the Help Desk at 316-978-4357 for assistance with logging into myWSU, if needed.

For questions with any of the information contained on your fiscal year 2025 appointment notice, discuss with your supervisor and they may contact HR.ServiceCenter@wichita.edu if needed.

Note: Appointment notices are generated at a specific point in time* with the beginning of the fiscal year for staff (or academic year for faculty). If your information changes after that point in time, it will not be reflected on the 2025 appointment notice.

*If you were impacted by the FLSA changes that were effective with the June 23 pay period, those will be included on your appointment notice.

The 2025 fiscal and academic year annual appointment notices will be available online the week beginning Monday, July 15. They will not be printed and distributed to departments. Please log in and acknowledge your appointment notice by the Saturday, Aug. 31 deadline.

Please note that University Support Staff (USS) and non-benefit-eligible employees (students, lecturers and temporary employees) are not subject to the annual appointment notice process.

Therefore, Unclassified Professionals (UP) and faculty can view, electronically acknowledge and print their 2025 appointment notice through myWSU:

• myWSU (Chrome is the preferred browser.)
• Faculty/Staff tab
• Human Resources links
• Notice of appointment (You may need to clear the browser cache to see the link.)

The 2025 appointment notices will be available to view, electronically acknowledge, print and revisit through Aug. 31. Due to the sensitive nature of this data, always close the browser to protect privacy.

Contact the Help Desk at 316-978-4357 for assistance with logging into myWSU, if needed.

For questions with any of the information contained on your fiscal year 2025 appointment notice, discuss with your supervisor and they may contact HR.ServiceCenter@wichita.edu if needed.

Note: Appointment notices are generated at a specific point in time* with the beginning of the fiscal year for staff (or academic year for faculty). If your information changes after that point in time, it will not be reflected on the 2025 appointment notice.

*If you were impacted by the FLSA changes that were effective with the June 23 pay period, those will be included on your appointment notice.

Wichita State University’s campus will be closed in observance of Juneteenth on Wednesday, June 19.

Eligible employees will have the paid holiday off, and the day will automatically be filled out in eligible employees’ timesheets/leave reports.

President Biden initially recognized Juneteenth as a federal holiday in 2021, and Kansas Gov. Laura Kelly announced in 2023 that Juneteenth would be a state holiday.

Staff Senate and Human Resources are excited to offer faculty and staff a professional development opportunity made possible through grants they wrote and were awarded by the Kansas Leadership Center (KLC). The grant provides a select number of seats for their leadership development path which starts with step one, When Everyone Leads.

Based on KLC’s bestselling book, “When Everyone Leads,” this six-hour course makes leadership radically accessible and inclusive, unleashing capacity for collective leadership in teams, organizations, coalitions, and communities.

All faculty and staff are invited to go to the HR professional development website to learn more and find instructions for submitting an interest form.

Now is the time for 9/10 month benefit-eligible faculty or exempt staff members to elect or cancel annualized salary spread for the 2024-25 academic year.

If you currently are paid over your 9/10 month appointment and would like to have that pay spread out over 12 months beginning with the pay period starting Aug. 4 for the 2024-25 academic year, complete the Annualized Salary Spread Agreement no later than July 5.

If you are currently paid your 9/10 month appointment salary over 12 months and would like to cancel that election for the 2024-25 academic year, complete the Salary Spread Cancellation Form no later than July 13.

If you do not wish to make any changes to your current pay schedule, no action is necessary. For questions, email HR.ServiceCenter@wichita.edu.

The HR Total Rewards team reminds staff and faculty that the deadline for summer 2024 tuition assistance applications is Monday, April 15.

Tuition Assistance applications for Summer 2024 are submitted through the Online Application Form.

Due to the volume of applications received each semester, requests to submit late applications will be automatically denied. There will be no exceptions.

Full program details can be found at www.wichita.edu/tuitionassistance.

Questions may be directed to TuitionAssistance@wichita.edu.

To help employees plan their time-off and work schedules throughout the year, Wichita State has shared the winter closedown schedule, which has been approved this year to commence at the end of the day on Friday, Dec. 20 and end starting the morning of Monday, Jan. 6, 2025. The closedown is 10 days, two of which are paid holidays. In addition, employees may use Presidential Administrative Days to remain in pay status for the four days between Christmas and New Years Day — thanks to President Rick Muma. Classes will not be in session during this period.

Unclassified professional and university support staff who would normally be scheduled to work these days may use accumulated vacation leave or their 2025 discretionary day* during the winter closedown. Non-exempt employees may also use accumulated compensatory time off during the winter closedown.

If your role requires you to work during the winter closedown it must be approved in advance by your immediate supervisor.

Winter closedown schedule:

• Monday, Dec. 23, 2024
• Tuesday, Dec. 24, 2024
• Wednesday, Dec. 25, 2024 (Paid holiday)
• Thursday, Dec. 26, 2024 (Presidential Administrative Day)
• Friday, Dec. 27, 2024 (Presidential Administrative Day)
• Monday, Dec. 30, 2024 (Presidential Administrative Day)
• Tuesday, Dec. 31, 2024 (Presidential Administrative Day)
• Wednesday, Jan. 1, 2025 (Paid holiday)
• Thursday, Jan. 2, 2025
• Friday, Jan. 3, 2025

An employee must be in pay status the entire workday before and the entire workday after state holidays to receive holiday pay. The official state holidays are Christmas Day, Dec. 25, and New Year’s Day, Jan. 1, 2025.

Employees required to work during the winter closedown will be allowed to use their four Presidential Administrative Days anytime from Monday, Dec. 23 through Jan. 31, 2025. WSU appreciates your dedication and service to the university.

*The discretionary day for 2024 must be used on or before Friday, Dec. 20 prior to the beginning of the winter closedown. The discretionary day for 2025 will be available starting Sunday, Dec. 22 and may be used during the 2024 winter closedown.

Pursuant to Kansas Board of Regents and WSU policy, all employees are required to annually disclose certain external interests, activities and consulting arrangements. The university has an internal platform designed for the collection and review of all such disclosures. This platform can be found in the myWSU portal under “Employee Required Training.” Employees who have not yet completed a disclosure will be prompted to complete the disclosure in its entirety. Employees who have previously timely completed a disclosure will simply be prompted to review and certify the accuracy of their prior submissions. Employees must complete and submit their disclosures by end of day Tuesday, April 30.

For additional guidance on how and what disclose, please review the Conflict of Interest “Frequently Asked Questions.” For any additional questions, please email coi@wichita.edu.

As a reminder, in addition to the annual disclosure process, WSU employees are required to disclose new external interests, activities, and consulting arrangements as soon as such situations become known.

Annual non-teaching employee performance evaluations for 2024-25 are now accessible for managers to complete the planning step of the myPerformance evaluation cycle. Planning should be completed by 11:59 p.m. Sunday, March 31.

The 2024-25 review period begins March 1, 2024 and ends on Feb. 28, 2025. Managers should log into myPerformance to add expectations, competencies and goals for the current review period then meet with their employees to review and provide a copy of their evaluation for reference throughout the year.

Helpful hints:

• Managers have unlimited access to update and edit content on evaluations in myPerformance until the employee self-evaluation step begins Jan. 1, 2025.
• Be sure to save and submit anytime you update or make changes to an evaluation. You still have access to make changes after you save and submit.
• Employees don’t have access to their 2024-25 myPerformance evaluation until the employee self-evaluation step which is why it’s important to review and provide a copy of their evaluation for reference throughout the year.
• To find in-progress or past evaluations in myPerformance, check the small box “Show completed and expired tasks” then click “Search.”

For more information (including myPerformance training, quick reference guides, and other resources) go to the myPerformance webpage (wichita.edu/myPerformance).

The Office of Human Resources has launched a new professional development website as part of its continued focus on generating easier employee access to HR information, tools and resources.

Designed as a central hub for employees interested in professional development, it provides available resources including information needed to use them and course recommendations for developing the knowledge and skills most critical to fostering a culture of empowerment, leadership and ownership here at WSU.

The HR team would love to hear any feedback employees have as it continues to curate more resources and develop learning paths. Go to the professional development website to look around and explore any resources or curated content that interests you.

Email the HR Organizational Development team at hr.organizationaldevelopment@wichita.edu to share any feedback on the usability of the site or if there are other resources or content you would like to recommend.