In compliance with state and federal laws, Wichita State University is moving forward with implementing an E-Verify program for all new employees. Beginning Feb. 1, the university will begin utilizing E-Verify, an internet-based system operated by the Department of Homeland Security (DHS) and the Social Security Administration (SSA), to check an employee’s authorization to work in the United States. The E-Verify system will be utilized for all new hires at WSU or the Intercollegiate Athletic Association (ICAA), including students, graduate assistants, lecturers, and temporary employees. This will mean that any job offers made starting Feb. 1 will include E-Verify as part of the onboarding process for that candidate.
This change comes after a Kansas House Bill was passed last year requiring all state agencies to enroll in and use E-Verify to verify employment eligibility of all new employees on or before July 1, 2024.
Wichita State is currently using E-Verify in a limited capacity for some of its workforce to ensure compliance with applicable laws, regulations, and contractual requirements.
E-Verify is a web-based system that requires enrolled employers to confirm the eligibility of their employees to work in the United States. E-Verify employers verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to SSA and DHS.
Human Resources will implement the E-Verify process into the new employee onboarding process. This change will not require the new employee to complete any additional steps during on-boarding. All new WSU and ICAA employees will have E-Verify automatically completed at the time they complete their I-9 document prior to starting work. A new employee must have a Social Security Number to complete the E-Verify process, which is an existing requirement for completing the Form I-9.
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