Category: Human Resources

There are two upcoming WuHire training sessions to help you enhance your understanding of the Non-Benefit Eligible hiring process. These virtual sessions, held via Microsoft Teams, will provide in-depth guidance on how to create a job requisition, select candidates and the offer process.

Session details:

• Tuesday, Jan. 23: 1:30-3:30 p.m.
• Wednesday, Jan. 31: 9-11 a.m.

To participate, visit myTraining via your myWSU and enroll in the session of your choice.

Additionally, don’t forget to explore the WuHire Information Hub on SharePoint for the latest updates, user guides and resources.

Injuries occurring while on the job at WSU must be reported to your supervisor. Please follow Human Resources procedures as soon as possible. As a reminder, Student Health Services (including the Faculty/Staff Acute Care Clinic) cannot treat potential workers’ compensation injuries.

Non-teaching employees, it’s time to complete your self-evaluation in myPerformance. The self-evaluation step in the performance evaluation cycle is your opportunity to provide input on your job performance and accomplishments since the beginning of the current review period that began on March 1, 2024. Go to myPerformance to access and complete your self-evaluation which is due at 11:59 p.m. Jan. 31.

Helpful tips:

• You can access your performance evaluation as many times as you need during the month of January to update and complete your self-evaluation. Access will route from you to your manager on Feb. 1.
• Be sure to save and submit anytime you update or make changes to your self-evaluation. You still have access to make changes after you save and submit.
• To find in-progress or past evaluations in myPerformance, check the small box “Show completed and expired tasks” then click “Search.”

For more information (including myPerformance training, quick reference guides and other resources) go to wichita.edu/myPerformance.

Non-teaching employees, it’s time to complete your self-evaluation in myPerformance. The self-evaluation step in the performance evaluation cycle is your opportunity to provide input on your job performance and accomplishments since the beginning of the current review period that began on March 1, 2024. Go to myPerformance to access and complete your self-evaluation which is due by 11:59 p.m. Jan. 31.

Helpful tips:

• You can access your performance evaluation as many times as you need during the month of January to update and complete your self-evaluation. Access will route from you to your manager on Feb. 1.
• Be sure to save and submit anytime you update or make changes to your self-evaluation. You still have access to make changes after you save and submit.
• To find in-progress or past evaluations in myPerformance, check the small box “Show completed and expired tasks” then click “Search.”

For more information (including myPerformance training, quick reference guides and other resources) go to wichita.edu/myPerformance.

Effective immediately, Non-Benefit Eligible (NBE) Add Jobs will only be processed through the ePAF system.

If you already have started processing an NBE Add Job in WuHire and it is in “Generate Offer Details” status, it will complete the process in the WuHire system.

If your offer is not already in WuHire in “Generate Offer Details” status, you must send all additional jobs as an “ADDJOB” ePAF.

The use of NBE Add Job ePAFs is in effect until further notice. This action is used when extending an existing Non-Benefit Eligible employee (students, graduate assistants, lecturers and temps) from semester to semester.

If you had the ability to process NBE ePAF Add Jobs prior to WuHire, your access will be reinstated automatically. There will be no need to request access to the system.

Should you have any questions or require further assistance regarding ePAF training, refer to the ePAF (Electronic Personnel Action Form) Hub.

The winter closedown will commence at 5 p.m. Friday, Dec. 20, and the university will reopen Monday, Jan. 6, 2025. The closedown is 10 days, two of which are paid holidays. In addition, benefit eligible employees may use Presidential Administrative Days to remain in pay status for the four days between Christmas and New Years Day, thanks to President Rick Muma.

Classes will not be in session during this period. Employees who are required to work during the winter closedown will be allowed to use their four Presidential Administrative Days anytime from Monday, Dec. 23 through Jan. 31, 2025. We appreciate your dedication and service to the university.

More information about the winter closedown can be found here:

• University schedule for the winter closedown 2024
• Learn more about winter break paid leave

Electronic 2024 W-2 forms will be ready for employees to access through Employee Self-Service the second week of January 2025. If you haven’t already, consent to receive your 2024 W-2 electronically.

To consent to receive your 2024 W-2 virtually:

• Sign in to State of Kansas Employee Self-Service*, which can be accessed through your myWSU under: Faculty/Staff -> “Employee Self-Service” -> “State of Kansas Employee Self-Service”
• Select “My System Profile”
• Select “W-2: Consent, Reissue Forms”

If you are logging into State of Kansas Employee Self-Service for the first time, you will need to contact the State of Kansas Employee Self Service Help Desk at 785-296-1900 or 866-999-3001 and identify yourself as a Wichita State University employee to get your password for your initial login.   

For employees who do not consent to receiving electronic W-2 statements, the forms will be mailed and postmarked by the IRS deadline of Jan. 31, 2025.

*To find your State of KS user ID, click on the “Click to reveal ID” within the “SHaRP ID” box directly below “Employee Self Service” on myWSU.

In preparation for the 2024 winter closedown (dates and details are available on the Leave Administration webpage), the HR Talent Acquisition team will implement the following deadlines related to hiring all positions (excluding Division of Industry and Defense Programs). This will provide a more positive experience for candidates and ensure positions are posted and employees are hired successfully prior to the shutdown.

Approvals

• Anything sent after Wednesday, Dec. 18 that requires HR Employment approval will be processed after Jan. 6, 2025.

For hiring Benefit Eligible (BE) positions:

The first New Employee Orientation (NEO) in 2025 is on Jan. 7, 2025. To attend this session:

• Candidate(s) must have accepted their offer(s) by Monday, Dec. 16.
• Candidate(s) must have completed all onboarding tasks by noon Friday, Dec. 20.
  • Candidates who have not completed onboarding by the deadline may have their start date moved to the next available date and corresponding NEO.

For hiring Non-Benefit Eligible (NBE) positions (i.e., student, grad, lecturer, temp)

• Any offer(s) with a desired start date during the Jan. 5, 2025 pay period must be submitted no later than Wednesday, Dec. 11. Candidate(s) must have completed all onboarding tasks by noon on Wednesday, Dec. 18.
• To assist with processing before shutdown and to minimize the chance of a start date being pushed back, offers with a desired start date during the Jan. 19, 2025 pay period should be submitted no later than Wednesday, Dec. 18. If not received by that date, such offers will not be processed until after we return on Jan. 6, 2025.

*Note that NBE hires must have completed all onboarding and be updated to “hired” status by HR before they can start work.

If you have any questions, email the Talent Acquisition team at employment@wichita.edu.

At the start of January, your employees will be able to view content you entered during the planning and mid-review steps of the evaluation cycle when they go in to complete their self-evaluation. You’ll regain access to their evaluations for the manager review during the month of February.

Managers of non-teaching employees, here’s what you need to know:

Please complete these steps before the winter closedown to prepare for employee self-evaluations:

• Update any of your comments on your employees’ competencies and goals if necessary.
• Save and submit on the summary page to ensure your comments route to your employee.
• Touchbase with your employees about upcoming self-evaluations and ensure they have what they need to successfully evaluate themselves at the start of January.

More information will be available at the beginning of January for the employee self-evaluation.

Managers can access employee evaluations in myPerformance.

For more information (including myPerformance training, quick reference guides and other resources) go to wichita.edu/myPerformance.

To find in-progress or past evaluations in myPerformance, check the small box “Show completed and expired tasks” then click “Search.” Select the evaluation and you’ll have the option to print or save to PDF.

As a new year begins, Human Resources would like to remind you that this is a good time to review your personal information in the employee system and update information that may have changed or is missing.

Human Resources asks that you help keep your information up to date for compliance and other reporting purposes as well as ensuring you receive all mailings.

You can review your information by going to your myWSU account > “Employee Dashboard” > “My Profile” > “More Personal Information” on the left-hand side.