Category: Human Resources

Employees enrolled in 2023 coverage through the State Employee Health Plan can earn a premium discount worth $480 annually and HSA/HRA rewards dollars up to $500 per year, just by participating and logging healthy activities throughout the year.

• 2023 HealthQuest program overview video and quiz: Earn five credits for watching this video and completing the short quiz.
• Learning modules: Earn up to 10 credits by completing on-demand learning modules in the HealthQuest portal. There are many different topics to choose from.
• EAP on-demand trainings: Earn up to 10 credits combined by completing EAP on-demand trainings that are available through the HealthQuest portal and attending EAP webinars (max one credit per day).

Take advantage of some of the on-demand and online options to earn HealthQuest credits.

• Aug. 10 – Family Wellness
  • Living a healthy lifestyle is an ongoing journey involving planning and support. When families lock arms to adopt healthy habits such as eating well and exercising, it becomes a family affair. Rebecca Berlin, Health Coach, will help you to learn more about children’s health and strategies to build lifelong habits that contribute positively to the wellness of your family.

Live sessions are limited to the first 2,000 attendees. All others can view the recording six hours after the live event.

Members that attend the live session or view the recording within seven days of the original broadcast will receive one HealthQuest Credit for attendance. Credits take seven to 10 business days to be reflected in your HealthQuest Portal post completion.

No registration required. Simply follow the instructions on how to access this webinar directly on the HealthQuest Portal under Marathon Health Webinars.

Upcoming events will be published each month, but if you’d like to plan in advance, check out all currently scheduled HealthQuest events. 

The 2024 fiscal and academic year annual appointment notices are now available online and will not be printed and distributed to departments. Thursday, Aug. 31, is the deadline to complete your notice.

Please note that University Support Staff (USS) and non-benefit-eligible employees (students, lecturers and temporary employees) are not subject to the annual appointment notice process.

Therefore, Unclassified Professionals (UP) and faculty can view, electronically acknowledge, and print their 2024 appointment notice through myWSU:

• myWSU (Chrome is the preferred browser.)
• Faculty/Staff tab
• Human Resources links
• Notice of appointment (You may need to clear the browser cache to see the link.)

The 2024 appointment notices will be available to view, electronically acknowledge, print and revisit through Aug. 31. Due to the sensitive nature of this data, always close the browser to protect privacy.

Contact the Help Desk at 316-978-4357 for assistance with logging into myWSU, if needed.

For questions with any of the information contained on your fiscal year 2024 appointment notice, please discuss with your supervisor and they may contact HR.ServiceCenter@wichita.edu if needed.

Note: Appointment notices are generated at a specific point in time with the beginning of the fiscal year for staff (or academic year for faculty).  If your information changes after that point in time, it will not be reflected on the 2024 appointment notice.

The 2024 fiscal and academic year annual appointment notices will be available online no later than Monday, July 10. They will not be printed and distributed to departments. Thursday, Aug. 31, will be the deadline to complete your notice.

Please note that University Support Staff (USS) and non-benefit-eligible employees (students, lecturers and temporary employees) are not subject to the annual appointment notice process.

Therefore, Unclassified Professionals (UP) and faculty can view, electronically acknowledge and print their 2024 appointment notice through myWSU:

• myWSU (Chrome is the preferred browser.)
• Faculty/Staff tab
• Human Resources links
• Notice of appointment (You may need to clear the browser cache to see the link.)

The 2024 appointment notices will be available to view, electronically acknowledge, print and revisit through Aug. 31. Due to the sensitive nature of this data, always close the browser to protect privacy.

Contact the Help Desk at 316-978-4357 for assistance with logging into myWSU, if needed.

For questions with any of the information contained on your fiscal year 2024 appointment notice, please discuss with your supervisor and they may contact HR.ServiceCenter@wichita.edu if needed.

Note: Appointment notices are generated at a specific point in time with the beginning of the fiscal year for staff (or academic year for faculty). If your information changes after that point in time, it will not be reflected on the 2024 appointment notice.

Holidays for state of Kansas employees are designated on an annual basis by the governor and the Kansas Board of Regents (KBOR) for eligible employees.

The following dates have been designated as paid holidays for all departments of Wichita State for the 2023 calendar year. This information is also available online at any time.

• Discretionary day*
• New Year’s Day (observed) – Monday, Jan. 2, 2023
• Martin Luther King, Jr. Day – Monday, Jan. 16, 2023
• Memorial Day – Monday, May 29, 2023
• Independence Day – Tuesday, July 4, 2023
• Labor Day – Monday, Sept. 4
• Veterans Day – Friday, Nov. 10 (classes are in session on this day)
• Thanksgiving Day – Thursday, Nov. 23 and Friday, Nov. 24
• Christmas Day – Monday, Dec. 25

*The discretionary day must be used during the payroll calendar year. For 2023, it must be utilized between Dec. 25, 2022-Dec. 23, 2023. This paid leave benefit is used for observance of a holiday, family event or other special day. Employees who work a Monday through Friday schedule should plan to use their discretionary day on or before Friday, Dec. 22, 2023.

Employees will not be paid for the discretionary day in lieu of taking the time off, and the banked hours expire at the end of each payroll year. Employees will use standard leave request procedures to seek leader approval in advance of taking the discretionary day.

Employees enrolled in 2023 coverage through the State Employee Health Plan can earn a premium discount worth $480 annually and HSA/HRA rewards dollars up to $500 per year, just by participating and logging healthy activities throughout the year.

Take advantage of some of the on-demand and online options to earn HealthQuest credits:

• Program overview and quiz: Earn 10 credits for completing this assessment.
• Health education modules: Earn one point for each health education module completed through the Marathon HealthQuest portal (10 total points possible).
• EAP on-demand trainings: Earn up to 10 points combined by completing EAP on-demand trainings that you can access through the HealthQuest portal and attending EAP webinars. 

Upcoming events will be published each month, but if you’d like to plan in advance, check out all currently scheduled HealthQuest events.

Looking ahead:

• State of Kansas – Mindfulness: Being Present in Your Work and Life: July 5, 1 p.m.
  • The idea of mindfulness or being mindful is complete engagement in the present moment. It is a state where you are not thinking, reflecting, judging or deciding, but are instead simply experiencing the things currently in your available experience. In many ways people are largely unaware of our present moment and often operate on “auto-pilot” to some degree. The auto-pilot mode is our default mode of operation. Even when we find ourselves in a pleasurable quiet moment we automatically begin to daydream about others, plan/worry about the future or ruminate about the past. We miss living in the present moment because we fail to pay attention to it. Mindfulness is about waking up to the present moment and paying attention to our experience. Learning mindfulness is not difficult; however, it is difficult to remember to do it. This training discusses mindfulness and how to incorporate its practice into your life.

Employees enrolled in 2023 coverage through the State Employee Health Plan can earn a premium discount worth $480 annually and HSA/HRA rewards dollars up to $500 per year, just by participating and logging healthy activities throughout the year.

Take advantage of May HealthQuest events:

• 2023 HealthQuest program overview video and quiz: Earn five credits for watching this video and completing the short quiz.
• Learning modules: Earn up to 10 credits by completing on-demand learning modules in the HealthQuest portal. There are many different topics to choose from.
• EAP on-demand trainings: Earn up to 10 credits combined by completing EAP on-demand trainings that are available through the HealthQuest portal and attending EAP webinars (max one credit per day).

Take advantage of some of the On-Demand and online options to earn HealthQuest credits.

• On-demand training: Connecting mind and body for healthy living – 1 p.m. Wednesday May 3. Register online.
• Wellness webinar: Purpose and your wellbeing – 1 p.m. Thursday May 11. No registration required. Follow the instructions on how to access this webinar directly on the HealthQuest Portal under Marathon Health Webinars.

Upcoming events will be published each month, but if you’d like to plan in advance, check out all currently scheduled HealthQuest events.

Employees enrolled in 2023 coverage through the State Employee Health Plan can earn a premium discount worth $480 annually and HSA/HRA rewards dollars up to $500 per year, just by participating and logging healthy activities throughout the year.

Take advantage of April HealthQuest events:

• 2023 HealthQuest program overview video and quiz: Earn five credits for watching this video and completing the short quiz.
• Learning modules: Earn up to 10 credits by completing on-demand learning modules in the HealthQuest portal. There are many different topics to choose from.
• EAP on-demand trainings: Earn up to 10 credits combined by completing EAP on-demand trainings that are available through the HealthQuest portal and attending EAP webinars (max one credit per day).

Take advantage of some of the on-demand and online options to earn HealthQuest credits.

• Marathon Health webinar: Exercise to prevent chronic disease – 1 p.m. Thursday, April 13. Register online. Deadline to view for incentive credits is Friday, April 21. Credits will be awarded 7-10 business days after the viewing period has closed for the webinar.
  • In this session, participants will review types of physical activity and how exercise can enhance musculoskeletal health. They will also explore how exercise can help prevent and manage today’s most common chronic diseases.

Upcoming events will be published each month, but if you’d like to plan in advance, check out all currently scheduled HealthQuest events.

It’s time for 9-/10-month faculty members or 9-/10-month exempt staff members to elect or cancel annualized salary spread for the 2023-24 academic year.

If you currently are paid over your 9-/10-month appointment and would like to have that pay spread out over 12 months beginning with the pay period starting Aug. 6 for the 2023-24 academic year, please complete the Annualized Salary Spread Agreement no later than July 7.

If you are currently paid your 9-/10-month appointment salary over 12 months and would like to cancel that election for the 2023-24 academic year, please complete the Salary Spread Cancellation Form no later than July 14.

If you do not wish to make any changes, no action is necessary. Questions can be emailed to HR.ServiceCenter@wichita.edu.

2022 electronic W-2s are now available in the State of Kansas Employee Self-Service Portal (ESS) for State of Kansas employees.

Employees are encouraged to consent to receive W-2s electronically. Instructions for completing the consent are detailed by clicking this link.

If you experience issues when trying to complete your W-2 consent, try a different web browser such as Mozilla Firefox or Google Chrome.

For assistance with the State of Kansas Employee Self-Service Portal passwords, please call the State of Kansas Help Desk at 785-296-1900 or 866-999-3001.

For employees receiving a printed W-2, the form will be printed and mailed by the end of January 2023. 

Pursuant to Wichita State and Kansas Board of Regents policy, all employees are required to annually disclose certain external interests, activities and consulting arrangements. WSU’s annual reporting period runs starting April 1 and ends April 30.

Employees who have submitted an online disclosure any time on or before March 31 will be prompted to review information previously submitted and make any necessary updates. Employees who have never submitted a disclosure will be prompted to complete a new COI disclosure. Note: several of the questions have been updated due to new compliance requirements, so read each question carefully and select the appropriate response. You can access the COI disclosure form on myWSU.

Information about the COI disclosure processes and disclosure form can be found on WSU’s COI website. Other questions can be emailed to COI@wichita.edu.