Category: Human Resources

The 2026 fiscal and academic year annual appointment notices are now available online and will not be printed or distributed to departments. Log in and acknowledge your appointment notice by Aug. 31.

Note that University Support Staff (USS) and non-benefit-eligible employees (students, lecturers and temporary employees) are not subject to the annual appointment notice process.

Therefore, Unclassified Professionals (UP) and faculty of WSU can view, electronically acknowledge and print their 2026 appointment notice through myWSU:

• myWSU (Chrome is the preferred browser)
• Faculty/Staff tab
• Human Resources links
• Notice of appointment (You may need to clear the browser cache to see the link)

The 2026 appointment notices will be available to view, electronically acknowledge, print and revisit through Aug. 31. Due to the sensitive nature of this data, always close the browser to protect privacy.

Contact the Help Desk at 316-978-4357 for assistance with logging into myWSU, if needed.

For questions with any of the information contained on your fiscal year 2026 appointment notice, discuss with your supervisor and they may contact HR.ServiceCenter@wichita.edu if needed.

Note: Appointment notices are generated at a specific point in time with the beginning of the fiscal year for staff (or academic year for faculty). If your information changes after that point in time, it will not be reflected on the 2026 appointment notice.

The 2026 fiscal and academic year annual appointment notices will be available online through myWSU during the week beginning Monday, July 7. You will then need to log in and acknowledge your appointment notice by Aug. 31.

Note that University Support Staff (USS) and non-benefit-eligible employees (students, lecturers and temporary employees) are not subject to the annual appointment notice process.

Appointment notices are generated at a specific point in time with the beginning of the fiscal year for staff (or academic year for faculty). If your information changes after that point in time, it will not be reflected on the 2026 appointment notice.

Human Resources has identified opportunities to increase compliance and improve the experience for new hires and front-end users. This includes streamlining the onboarding experience and reducing the possibility for errors and delays to help ensure new hires have a great experience starting with their first day on the job. To achieve this, HR is adopting deadlines for hiring dates, effective July 1.

These deadlines are designed to support front-end users in planning for new hires while also giving HR and other departments sufficient time to process requests efficiently, so new hires are set up for success on day one. A few key items to note on these deadlines:

• Sunday is the hire date for all new hires.
  • Benefit Eligible (BE) and salary positions (GA’s, lecturers, U4, Z4) will experience no change in their hire date — they will continue to have their hire date at the beginning of a pay period.
  • Hourly Non-Benefit Eligible (NBE) employees (regular students RS, U3, Z3) can begin working in their respective departments on any day after the hire date.
• Onboarding must be fully completed by the close of business the Thursday before the hire date. This is to allow time for system access and email setup so the new employee has what they need when they start working. Please remember that new hires cannot begin work until they’ve completed onboarding and are officially marked as “Hired” in WuHire by HR.

The 2025 Offer and Onboarding Calendar, which has hire dates and respective deadlines, is also available on the WuHire Information Hub under the “Announcements” section. Please be aware that beginning July 1, offers that are sent to HR that do not adhere to these deadlines will be declined and sent back for correction to their respective departments. Please note that if an offer is declined due to missing the required deadlines, the candidate cannot begin work on the originally proposed start date. A new offer with an updated start date must be submitted and approved.

Thank you for supporting this important step toward creating a positive onboarding experience, long-term system compliance and hiring efficiency. We appreciate your partnership.

Wichita State University will be closed Thursday, June 19 in observance of Juneteenth.

Juneteenth commemorates the end of slavery in the United States. It was recognized as a federal holiday in 2021, and Kansas Gov. Laura Kelly declared it a state holiday in 2023.

Eligible employees will receive the day as a paid holiday, and the time will be automatically recorded on eligible employees’ timesheets. Holiday hours will be added according to each employee’s standard hours per day, and no action is required from employees who report leave via leave reports.

To further our continuous efforts to move toward a standard university practice of efficiency and optimization, starting May 27, all job requisitions for staff* and lecturer positions will undergo an initial hiring review. This change aims to enhance our understanding of the need for each position and to facilitate efficient and effective staffing decisions across the organization.

Departments will be required to provide detailed information in the position justification section of their requisitions. The committee will meet every other week to ensure a thorough evaluation of each position’s necessity and to support departments in appropriately staffing their areas.

*IDP and ICAA are exempt from this process.

To help employees plan for time-off and work schedules throughout the year, Wichita State is happy to share the winter break schedule has been approved this year, to commence at the end of the day on Friday, Dec. 19, and the university will reopen Monday, Jan. 5, 2026. The break is 10 business days, two of which are paid holidays. Thanks to President Muma, employees may use four “Additional Personal Days” to remain in pay status during winter break. Classes will not be in session during this period.

Unclassified Professional and University Support Staff may use accumulated paid leave, Additional Personal Days, or their 2026 discretionary day* to cover time off during the winter break. Non-exempt employees may also use accumulated compensatory time off during the winter break.

If an employee’s role requires them to work during the winter break, it must be approved in advance by their immediate supervisor.

Dates of winter break:

• Monday, Dec. 22, 2025
• Tuesday, Dec. 23, 2025
• Wednesday, Dec. 24, 2025
• Thursday, Dec. 25, 2025 (paid holiday)
• Friday, Dec. 26, 2025
• Monday, Dec. 29, 2025
• Tuesday, Dec. 30, 2025
• Wednesday, Dec 31, 2025
• Thursday, Jan. 1, 2026 (paid holiday)
• Friday, Jan. 2, 2026

An employee must be in pay status the entire workday before and the entire workday after state holidays to receive holiday pay. The official state holidays (bolded) are Christmas Day and New Year’s Day.

Employees required to work during the winter break will be allowed to use their four Additional Personal Days anytime from Monday, Dec. 22, 2025, through Jan. 31, 2026. Wichita State appreciates your dedication and service to the university.

*The discretionary day for 2025 must be used on or before Friday, Dec. 19, 2025, prior to the beginning of the winter break. The discretionary day for 2026 will be available as of Sunday, Dec. 21, 2025, and may be used during the 2025 winter break.

Now is the time for 9/10 month benefit-eligible faculty or exempt staff members to elect or cancel annualized salary spread for the 2025-26 academic year.

If you currently are paid over your 9/10 month appointment and would like to have that pay spread out over 12 months beginning with the pay period starting Aug. 3 for the 2025-26 academic year, complete the Annualized Salary Spread Agreement no later than July 11.

If you are currently paid your 9/10 month appointment salary over 12 months and would like to cancel that election for the 2025-26 academic year, complete the Salary Spread Cancellation Form no later than July 18.

If you have plans to take leave during the academic year, retire or otherwise leave employment at the end of the academic year this can impact how salary spread would function and whether or not you would be able to receive pay over the summer months, so consult the HR Service Center to get more information on those changes would you so you can make the best decision.

If you do not wish to make any changes to your current election, no action is necessary. For questions, email HR.ServiceCenter@wichita.edu.

Pursuant to Kansas Board of Regents and WSU Policy, all employees are required to annually disclose certain external interests, activities and consulting arrangements. The university has an internal platform designed for the collection and review of all such disclosures. The platform can be found in the myWSU portal under “Employee Required Training.” Employees who have not yet completed a disclosure will be prompted to complete the disclosure in its entirety. Employees who have timely previously completed a disclosure will simply be prompted to review and certify the accuracy of their prior submissions. Employees must complete and submit their disclosures by end of day Wednesday, April 30.

For additional guidance on how and what disclose, please review the conflict of interest “Frequently Asked Questions.” For any additional questions, email coi@wichita.edu.

As a reminder, in addition to the annual disclosure process, WSU employees are required to disclose new external interests, activities, and consulting arrangements as soon as such situations become known.

Annual non-teaching employee performance evaluations for 2025-26 are now accessible for managers to complete the planning step of the myPerformance evaluation cycle. Planning should be completed by 11:59 p.m. March 31.

The 2025-26 review period begins March 1 and ends on Feb. 28, 2026. Managers should log into myPerformance to add expectations, competencies and goals for the current review period then meet with their employees to review and provide a copy of their evaluation for reference throughout the year.

Helpful hints:

• Managers have unlimited access to update and edit content on evaluations in myPerformance until the employee self-evaluation step begins Jan. 1, 2026.
• Be sure to save and submit anytime you update or make changes to an evaluation. You still have access to make changes after you save and submit.
• Employees don’t have access to their 2025-26 myPerformance evaluation until the employee self-evaluation step which is why it’s important to review and provide a copy of their evaluation for reference throughout the year.
• To find in-progress or past evaluations in myPerformance, check the small box “Show completed and expired tasks”

For more information (including myPerformance training, quick reference guides, and other resources) go to the myPerformance webpage (wichita.edu/myPerformance).

Annual non-teaching employee performance evaluations for 2025-26 are now accessible for managers to complete the planning step of the myPerformance evaluation cycle. Planning should be completed by 11:59 p.m. March 31.

The 2025-26 review period begins March 1 and ends on Feb. 28, 2026. Managers should log into myPerformance to add expectations, competencies and goals for the current review period then meet with their employees to review and provide a copy of their evaluation for reference throughout the year.

Helpful hints:

• Managers have unlimited access to update and edit content on evaluations in myPerformance until the employee self-evaluation step begins Jan. 1, 2026.
• Be sure to save and submit anytime you update or make changes to an evaluation. You still have access to make changes after you save and submit.
• Employees don’t have access to their 2025-26 myPerformance evaluation until the employee self-evaluation step which is why it’s important to review and provide a copy of their evaluation for reference throughout the year.
• To find in-progress or past evaluations in myPerformance, check the small box “Show completed and expired tasks”

For more information (including myPerformance training, quick reference guides, and other resources) go to the myPerformance webpage (wichita.edu/myPerformance).