Category: Human Resources

The systems conversions to support market-based compensation will take place July 19, and the procedure and form to request, review, approve and process the following employment actions for all benefit-eligible faculty and staff positions are changing: 

• Search (new and replacement) 
• Non-search (search waiver and emergency hire) 
• Workforce transitions (promotions, demotions, and transfers)
• Off-cycle pay change requests (pay changes that occur outside the annual cycle, which is the beginning of a fiscal year)    

The Position Action Request (PAR) form is a multi-purpose form that consolidates and replaces the following: 

• Position exception form 
• Search exception form 
• HR200/HR220 form for all employment actions listed above 

To further streamline the process and minimize forms, this process will be used by both grant and non-grant funded organizations/positions. 

Note:  Student hires, lecturers, non-benefit eligible temps and all positions in the Division of Industry and Defense Programs are exempt from this process. 

For more information, please email employment@wichita.edu. 

The upcoming spring 2022 Banner 9 Schedule Building Training sessions, presented by the University Applications Training and the Registrar’s Office, is scheduled for July 21-22.

Both sections one and two are required for new schedule builders. Attendees will learn to enter the course schedule and view information using Banner 9, Self Service and WSU Reporting. Registration is required, sessions are posted on myWSU under myTraining.

Due to the Covid-19 pandemic and the need for social distancing spaces are limited and restricted to new schedule builders only. Current schedule builders are welcome to attend the remote schedule building overview session posted in myTraining on July 15.

For more information, contact Madelyne Toney at 316-978-3083, or email madelyne.toney@wichita.edu.

Employees enrolled in 2021 coverage through the State Employee Health Plan can earn a premium discount worth $480 annually and HSA/HRA rewards dollars up to $500 per year for each employee and covered spouse, just by participating and logging healthy activities throughout the year.

Four events are scheduled for July worth up to 20 points.

• 10:30-11:30 a.m. July 7, “Communication Skills for Families”, EAP webinar. Register online. (one point)
• June 21 – July 2,  Virtual Race Training Challenge registration available at the HealthQuest portal. (Up to four points)
• June 21 – July 25, Virtual HealthQuest Fun Run registration available at the HealthQuest portal. (Up to five points)
• July 19, Session 4 of Wondr Health (formerly Naturally Slim) registration opens. Register online. (10 points)

Now is a good time to take advantage of some of the on-demand and online options to earn HealthQuest points.

• Virtual Health Coaching Sessions: You can earn up to 15 points (max one health coaching per day, one point each) by scheduling Health Coaching Sessions. You can choose a health coach who is a nurse, a dietitian or a trainer when scheduling sessions.
• Learning Modules: You can earn up to five points by completing on-demand learning modules in the HealthQuest portal. There are 18 different topics to choose from.
• EAP On-Demand Trainings: You can earn up to eight points (max one point per day) by completing on-demand training and webinars that you can access through the HealthQuest portal. There are 32 different topics to choose from.
• HealthQuest Financial Wellness Learning Module: You can earn five points by completing this four-week learning module.
• Health Assessment Questionnaire: You can earn 10 points for completing this assessment.
• HealthQuest Program Overview Video and Quiz: You can earn three points for watching this video and completing the short quiz.

We’ll be publishing upcoming events each month, but if you’d like to plan in advance, check out all currently scheduled HealthQuest events.

Access the HealthQuest portal at https://healthquest.phsstofks.wellness.us.healtheintent.com/onboarding.

Master Microsoft Excel Macros and Visual Basic for Applications (VBA) during an in-person training session 9-11 a.m. July 15. Ali Levine, Wichita State University Information Technology Services, will lead the session.

To join, sign up with Wichita State University’s myTraining and search by title, or browse through the calendar for Excel Macros and VBA Basics. This is an advanced session. If you are a beginner, try Excel Essentials to build a foundation of Excel skills.

For more information, contact Ali Levine.

Information Technology Services Applications Training is thrilled to announce its new ITS applications training resource hub. The hub will be a one-stop shop for all the resources covered in the ITS applications training and includes other useful links and guides. The hub will replace the former Admin Processes and Procedures Toolbox, but the same information will be available and more accessible to users.

For questions about the new hub, please email the ITS training team.

Schedule-building training is coming soon, and we want to make sure that your department is prepared. If you have a new schedule builder who needs training, please note that a request for access must be submitted and approved by the Office of the Registrar prior to registering for the training.

The Schedule Builder’s supervisor must email a request for access to stusecurityaccess@wichita.edu.

Please include the following information in your request for access:

• Employee name
• myWSU ID
• Department, subjects they are building for, if different than the department

If your department is currently without a schedule builder, please notify stusecurityaccess@wichita.edu so that the necessary arrangements can be made for the schedule with ample time. If you are a department chair who wants to schedule building access, you can simply sign up once the training is available.

Watch for an official schedule building announcement from the registrar that will go out soon.

The Human Resources Total Rewards team is reminding staff and faculty that the deadline for fall 2021 Tuition Assistance applications is Thursday, July 1. Tuition Assistance applications for fall 2021 are submitted through the Online Application Form.

The fillable PDF form will no longer be accepted. Due to the volume of applications received each semester, requests to submit late applications will be automatically denied. There will be no exceptions. Questions may be directed to TuitionAssistance@wichita.edu.

All employees will need to login to myTraining and complete the “Drug Free Workplace” online training module by Sept.1, 2021.

Instructions:

1. Login to myTraining
2. Search for/select “Drug-Free Workplace”
3. Select “Launch”

Wichita State University is committed to maintaining a drug-free workplace and providing a safe work environment in support of fostering employees’ good health.

As a Federal contractor, WSU is required under 41 U.S. Code 8102 to provide a drug-free workplace, part of which is to establish a drug-free awareness program to inform employees about the dangers of drug abuse in the workplace; the policy of maintaining a drug-free workplace; any available drug counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed upon employees for drug abuse violations.

HR and OIEC have partnered to develop resources to establish a drug-free awareness program including a drug-free workplace procedures webpage, policy 3.03 / Drug-Free Workplace, a drug-free workplace flyer, and a new online training module.  The new required online training module will be a short online module to educate employees on the topics included in the drug-free awareness program.

Thank you for your support with this important University initiative.  If you have questions, you may email Wichita State University, Human Resources, Organizational Development at HR.OrganizationalDevelopment@wichita.edu.

Employees enrolled in the 2021 State Employee Health Plan (SEHP) can earn a premium discount worth $480 annually and HSA/HRA rewards dollars up to $500 per year for each employee and covered spouse, by participating and logging healthy activities throughout the year.

Four events are scheduled for June worth up to 11 points:

• 10:30-11:30 a.m. June 2, “Civility in the Workplace,” EAP webinar. Register online. (one point)
• 10:30-11:30 a.m. June 16, “Sleep: An Essential Component of Health and Well-Being,” EAP webinar. Register online. (one point)
• June 7-18, Virtual Race Training Challenge registration available at the HealthQuest portal. (Up to four points)
• June 7- July 9, Virtual HealthQuest Fun Run registration available at the HealthQuest portal. (Up to five points)

Now is a good time to take advantage of some of the on-demand and online options to earn HealthQuest points.

• Virtual Health Coaching Sessions: You can earn up to 15 points (max one health coaching per day, one point each) by scheduling Health Coaching Sessions. You can choose a health coach who is a nurse, a dietitian or a trainer when scheduling sessions.
• Learning Modules: You can earn up to five points by completing on-demand learning modules in the HealthQuest portal. There are 18 different topics to choose from.
• EAP On-Demand Trainings: You can earn up to eight points (max one point per day) by completing on-demand training and webinars that you can access through the HealthQuest portal. There are 32 different topics to choose from.
• HealthQuest Financial Wellness Learning Module: You can earn five points by completing this four-week learning module.
• Health Assessment Questionnaire: You can earn 10 points for completing this assessment.
• HealthQuest Program Overview Video and Quiz: You can earn three points for watching this video and completing the short quiz.

Check the current schedule for Healthquest events here.

Effective May 29, 2021, State Employee Health Plan (SEHP) medical benefits will cover COVID-19 related services according to the regular provisions of an employee’s medical coverage. COVID-19 related services will be subject to all copays, deductibles and coinsurance provisions when received from network or non-network providers.

The SEHP will continue to cover the following related to COVID-19:

• COVID-19 tests are available at no cost for all state employees, all employees of active non-state employers and all spouses and dependents over 10 years of age covered by the SEHP at the HealthQuest Health Center in Topeka. Curbside testing is available by appointment only. To schedule an appointment, please call 785-783-4080.
• COVID-19 tests are also available at no cost through the public health response effort. Statewide locations for testing are available here.
• COVID-19 vaccinations will continue to be 100% covered as a preventive care service.

For any questions, please email SEHPBenefits@ks.gov.

For all up to date information regarding COVID-19 and the WSU campus please visit the official website.