Author: Mindy Dixon

Due to the fiscal year-end budget load, time sheets and leave reports for Pay Period 14 (June 7-20) will not be available for entry or approval until week two of the pay period. It’s anticipated opening access will be available by the end of the day Tuesday, June 16. A follow-up notification will be sent once access is available.

Juneteenth (June 19) is a holiday and will automatically populate on timesheets for benefit-eligible hourly employees with a set schedule. Due to the holiday, the pay date will be Thursday, June 18.

All time must be entered and approved by noon Monday, June 22.

Wichita State University observes Veterans Day as a paid holiday, but since the university remains open and classes are in session, time and leave reporting may vary. Benefit-eligible exempt and non-exempt employees follow different guidelines, and not everyone observes the holiday on the designated day.

Due to the fiscal year-end budget load, timesheets and leave reports for Pay Period 14 (June 8-21) will not open until week two of the pay period. A notification will be sent out once it is available to access.

Juneteenth (Thursday, June 19) is a holiday and will automatically populate on timesheets for benefit eligible hourly employees who have a set schedule.

Time sign-off for Pay Period 14 will be at noon Monday, June 23.

Veterans Day holiday is coming up. For instructions on how to enter time/leave for Veterans Day, visit the Veterans Day FAQ webpage.

2022 electronic W-2s are now available in the State of Kansas Employee Self-Service Portal (ESS) for State of Kansas employees.

Employees are encouraged to consent to receive W-2s electronically. Instructions for completing the consent are detailed by clicking this link.

If you experience issues when trying to complete your W-2 consent, try a different web browser such as Mozilla Firefox or Google Chrome.

For assistance with the State of Kansas Employee Self-Service Portal passwords,  please call the State of Kansas Help Desk at 785-296-1900 or 866-999-3001.

For employees receiving a printed W-2, the form will be printed and mailed by the end of January 2023. 

Due to the upcoming Labor Day holiday, Wichita State Timekeeping will have an early sign-off for the week of Aug.29-Sept. 2. Because of this, timesheets and leave reports need to be submitted and fully approved by noon today, Sept. 2.

W-2 forms for calendar year 2021 are now available. A list of step-by-step instructions is also available. The steps also help with accessing electronically through the State of Kansas Employee Self Service (ESS) Portal.

Employees who have previously consented to receive the W-2 electronically will still be in
effect for this year. Employees who would like to sign up for the electronic copy must log on to the ESS Portal and consent to receive this information electronically.

For more information about W-2s, you can visit the Wichita State W-2 Information website.

Are you working Veterans Day Nov. 11? Do you need help entering time and leave for the day?  To learn more about how to accomplish this, please review the Payroll Office’s Veterans Day frequently asked questions (FAQs) website.

Beginning at noon Oct. 18, time and leave will only be accessible via the employee dashboard.  The old banner self-service, will no longer be available for time and leave. The links will be routed to the new employee dashboard.

Wichita State’s Payroll Office offers bi-weekly training for those who are accessing the time and leave employee dashboard for the first time. This training is also available for those who need a refresher training sessions. These sessions are posted in myTraining.