A change is being implemented in Wuhire regarding job requisitions for GAs, LPs and RS/WS/AL positions and their corresponding advertising (sourcing) timelines to the academic semester in which the roles are needed.
What is changing
Effective immediately:
- Job reqs (GA/LP/RS/WS/AL) will only be advertised and open for applications during the same semester which the job requisition is approved and needed for hiring.
- Job reqs will display a sourcing (advertising) closing date, which reflects when the job req will no longer be able to accept applications.
Semester posting windows and requisition end dates:
| Semester hiring for | Advertising period | Advertising closed |
| Fall | Fall semester only | Beginning of December |
| Spring | Spring semester only | Beginning of May |
| Summer | Summer semester only | Beginning of July |
Example: A fall GA or LP posting submitted in August will advertise through the fall term and will have an advertising end-date in December.
Key clarifications:
- The sourcing close date restricts new applications on the job req.
- The requisition itself will remain available for hiring on so long as there are open positions available.
- Departments may continue hiring to that requisition throughout the semester (again, provided open positions remain).
- If all positions on a job req have been hired, the job req cannot be used any longer and HR will close it, considering it as filled.
- If a job req of these types is submitted towards the end of a semester (November/December, April/May, July):
- It will be assumed the hiring is intended for the following semester, in which the advertising (sourcing) will extend through the upcoming semester advertising period; so hiring timelines remain supported and clear.
You will start to see sourcing (advertising) close dates associated with your current job req. The closing date can be found in your jobs list page under the ‘sourced’ column. We appreciate your partnership as we refine recruitment processes to better support academic hiring needs. If you have questions, please reach out to the Talent Team by way of employment@wichita.edu.
Job reqs created prior to July 1, 2025 cannot be copied
In our efforts to refine the Wuhire system, we are committed to identifying features that improve efficiencies and align with institutional standards. To support these priorities, and with your partnership, we are implementing the following update. The following does not apply to IDP, due to their difference in data entry methods and hiring process.
Effective immediately, job requisitions may not be copied if the original requisition was created prior to July 1, 2025.
This change is essential to ensure accurate data flow between WuHire and subsequent integrated university systems, uphold compliance, create a smooth hiring process for both departments and candidates, and maintain consistency as we continue our improvement efforts since launch.
To identify when a job req was originally created, please review your job req from your jobs list (either current recruitment or non-current recruitment), and check the ‘Date Created’ in the history.
If the job req may have been copied previously, verify this through the revision history to ensure the original was not created prior July 1, 2025. Revision history can be found as follows:
- Go into the job req
- Click on ellipses next to “View Applicants”
- Choose “Revision History”
- Check the “Date Request Started”
- If the “From” and “To” field dates differ then the job req was copied from a previous version. This is an instance of a job req that cannot be copied.
We encourage everyone to follow the steps above and attend Wuhire trainings as often as needed. Should you still have questions, you may reach out with questions to the Talent team by way of employment@wichita.edu.
Thank you for your understanding and partnership as we work to serve you the best we can.
