The annual budget process for colleges and departments to submit their budget requests into the university’s budgeting system is about to start. Budget and review officers have already received, or will receive in the near future, guidance from their leadership team regarding more specific expectations for completing the process. As in past years, budget and review officers are responsible for completing the budget request for their organizations of responsibility, unless otherwise directed by their leadership team.
The TM1 Budgeting System will open for FY 25 budget requests beginning on April 22. TM1 can be found in the Employee Toolbox in myWSU or at wsubudget.wichita.edu:9514/tm1web/.
Training for budget and review officers this year exists through multiple options.
First, a training video titled “TM1 Training Video” is posted in the Employee Toolbox in myWSU. The video is meant to help you navigate the budget system and walk you through the various forms in order for you to view and make changes to your budget. You will not need to sign up for a class to access the training video, rather the video will be available on an ongoing basis. The video outlines a small change to the FY 25 budgeting process, incremental budgeting for controllable accounts is no longer used. You will need to review historical information and business plans to assign the budget for each account.
Second, a training video titled “TM1 Reports Video” is posted in the Employee Toolbox in myWSU. The video will explain the purpose of each report and educate you on how the reports could be used to assist you with your budgeting and on-going business decisions. The reports are available year-around and additional reports may be added throughout the year. You will not need to sign up for a class to access the training video, rather the video will be available on an ongoing basis.
Third, a TM1 training guide is available in the Employee Toolbox that provides instructions on the use of the budgeting system, as well as a “Budget Development Guide for Budget and Review Officers” that summarizes timelines, important university budgeting practices, and common budget actions and expectations of budget and review officers.
Finally, the University Budget Office will host open training labs (schedule below) for in-person training and assistance. You can register for the sessions through myTraining in myWSU. If you are an experienced budget or review officer, you are likely to find the video training sufficient as a reminder of how the budgeting system works. For faculty and staff new to the process, and depending on how your college or department traditionally handles the process of entering your budget requests, the open training lab is likely to be beneficial. The open training labs are designed to work in conjunction with the training videos, as a result your attendance will be more effective if you’ve watched the training videos prior to attending the training lab.
Open Training Lab dates:
- 9-11 a.m. April 25: Open lab in 124 Jabara Hall. Register through myTraining.
- 3-5 p.m. May 7: Open lab in 124 Jabara Hall. Register through myTraining.
- 10 a.m.-noon May 15: Open lab in 124 Jabara Hall, Room 124. Register through myTraining.
Please keep in mind that one of the most significant components of the budget are changes to existing positions. As in past years, changes to filled positions have to be made through the regular HR form process. HR forms impacting FY 25 must be submitted no later than May 17. Submissions after this date will not be incorporated into your FY 25 adopted budget.
Planned dates for the budget calendar:
- April 22: Budget system opens for changes.
- May 17: Final day for budget officers and review officers to complete budget requests within TM1 prior to VP review. Last day to submit HR forms.
- May 24: Final day for vice presidents to review requests and enter changes in TM1.
If you have difficulty logging in to the system, please contact your budget analyst for assistance. Note, in order to access the TM1 system off-campus, you need an active VPN connection.